PLANO YOUTH TACKLE FOOTBALL LEAGUE BY-LAWS 2003

Purpose and Aims:

The objectives of Plano Youth Tackle Football League are a follows:

1. To teach and instruct youth the basic skills of the game of football
2. To teach and instruct youth in the art of cheerleading.
3. To inspire youth to practice the ideals of teamwork and sportsmanship
4. To develop physical fitness in a safe environment
5. To accept adversity without complaint
6. To respect authority
7. To respect teammates and opponents
8. To develop self-confidence and a feeling of accomplishment

Participation is open to all youth between the ages of 6 and 14, regardless of race or religious belief.

Board of Directors:

The Plano Youth Tackle Football League (PTYF) shall be governed by a nine member Board of Directors to be elected annually in November. The fiscal year is December 1 to November 30 of the following year. This board will consist of the following officers:

President Associate Athletic Director (Boys)
Athletic Director Associate Athletic Director (Girls)
Secretary Senior Parent Representative
Treasurer Public Relations Director
Equipment Manager

Each Board member (except for the President) will carry one vote in the league meeting. Three unexcused meeting absences shall constitute dismissal from the Board of Directors. Board members must contact another board member of their absence prior to the meeting. A quorum is 51% of the board members (5) for a majority vote.

General meetings are held the second Wednesday of each month. The President may call special meetings as long as there is a 24 hour notice given. The purpose of the special meeting must be stated and no other business may be transacted. The President in the event of urgency may take board telephone votes. For passage it takes a majority vote.

Election of Board of Directors:
The following guidelines will be used for nominating and electing new board members.

1. Nominations for open board positions will be taken during the October and November meeting. Election
of new board members shall be held each year at the November regular meeting.

2. Any family or individual actively participating in PYTF will be allowed to cast a vote in the election of the
PYTF Board. Each family or individual will be given one (1) vote and must be present to case it.

3. Current board members may nominate themselves or be nominated for the same board position for
subsequent years.

4. A President and Treasurer cannot be elected if they live in the same household.

5. If there are two or more candidates for a particular office, voting shall be by ballot. A majority vote is
needed to be elected.

6. Nominations are open to and can be made by anyone who has, has had or will have a child in PTYF or is
participating in the league as a coach. This person may either nominate themselves or another
individual. The nominee must be willing to accept the position.
7. The term of office for all positions is two (2) years. The sequence of the election is based on the up coming
years number (ie. in an even year (2002) you would elect your odd year (2003) directors. The order of
elections is as follows:

even years directors odd years directors
President Athletic Director
Secretary Treasurer
Associate Athletic Director (Boys) Associate Athletic Director (Girls)
Senior Parent Representative Equipment Manager
Public Relations

Any monetary expenditure over $100 requires board approval (vote at a regular meeting, vote at special meeting, or board telephone vote). The president and treasurer may authorize expenses of $100 or less without board approval.

DESCRIPTION OF RESPONSIBILITIES:

President:
1. Provide for all leadership
2. Appoint persons to head any special committees or any vacated offices deemed
necessary by the board with board approval ( majority vote)
3. Responsible for organizing and selecting and selecting the board of directors
4. Vote in case of a tie only
5. Oversee organization’s affairs and activities
6. Responsible to have player and cheerleading rosters for all games
7. Contact High School A.D. and Principal to obtain permission to use facilities, set and deliver schedule
for home games, and thank them for use of facilities
8. Talk to School Board

Athletic Director
1. Assume the President’s duties in their absence
2. Direct all matters relating to insurance
3. Responsible for supervising weigh-ins
4. Set up Chalk Talk
5. Supervise the selection and conduct of coaches
6. Supervise the practice sessions and games
7. Act as liaison person between the league and the high school coaches and staff
8. Submit list of coach’s names and team class with positions and obtain board approval before selection

Secretary
1. Keep record of all meetings and members of the league
2. Organize and direct the registration and weigh-in at the beginning of each season
3. Coordinate picture taking of teams and cheerleaders
4. Responsible for overseeing attendance records
5. Responsible for having birth certificates, pictures and medical information at all games

Treasurer
1. Keep records of league money, including an account of all receipts and disbursements
2. Manage financial aspects of league fund-raising drives
3. Prepare yearly budget for league and obtain board approval by year-end
4. Pay all expenditures incurred by league from funds of the treasury
5. Prepare monthly reports of deposits, expenses and current balances
6. Responsible for concessions committee
7. Responsible to get mail from PO box on a weekly basis
8. Arrange for getting and having Port-A-Potties for practice fields



Equipment Manager - Football
1. Responsible for all football equipment connected with the league. Includes the following:
a. Issuing and collecting football equipment at the start and end of a season or at departure from league
b. Cleaning or arranging repair of damaged equipment
c. Supervision or arranging repair of damaged equipment
d. Advising the board of items needing repair or replacement and get approval for any cost over $50
e. Procure equipment after board approval and submit invoice to treasurer of the league for payment
f. Submit a complete inventory of equipment to the board by the February meeting
g. Arrange for a location for equipment handout

Associate Athletic Director (Boys)
1. Assist the Athletic Director
2. Assume the Athletic Director’s duties in their absence
3. Stripe the practice fields
4. Get fields ready for home games

Associate Athletic Director (Girls)/ Equipment Manager Cheerleading
1. Supervise the selection and conduct of cheerleading coaches
2. Supervise the practice sessions and games
3. Submit list of cheerleading coaches’ manes and obtain board approval before selection
4. Issuing and collecting cheerleading equipment at the start and end of season or departing league
5. Submit a complete inventory of equipment to the board by the February meeting

Senior Parent Representative
1. Act as liaison between league and parents
2. Assist special committees
3. Choose parent representatives for each level for both football and cheerleader
4. Maintain attendance for all volunteer positions
Including 50/50, chain gang, announcer, timekeeper, spotter setup and clean up

Public Relations Director
1. Make all publicity notices and releases
2. Assist special committees
3. Responsible for designing and distributing football game schedules
4. Responsible for ordering of promotional materials (jackets, t-shirts, sweatshirts)
5. Ad book
6. Arrange for EMT personal for all home games

Registration and Weigh-in
1. Registration is open to any youth living within the boundaries of school district #88 or surrounding
communities who otherwise qualifies to participate
2. Teams will be divided as stipulated in the rules set forth by River Valley League
3. The date, time and place for registration will be set by the secretary. At the weigh-in players will wear
t-shirts, shorts and socks. Parents will also provide a copy of the players birth certificate, a recent photo,
sign the appropriate permission waivers and pay any fees required. No player will be prohibited from play
based on inability to pay. Special needs will be brought to the board’s attention for appropriate action.
4. Participation is open to all youth in the following order:
a. Returning football players and cheerleaders
b. Siblings of returning players and cheerleaders
c. New players and cheerleaders with Plano district #88
d. New players and cheerleaders from surrounding communities
5. All football and cheerleading rosters will be limited to (32) at the Superlight and Lightweight levels and (35) at the Junior Varsity and Varsity levels. Other football players who wish to sign up will be placed
on a non-pay reserve list. If an opening occurs a week or more before the first scheduled game, the first
name on the non-pay reserve list would be contacted according to an a-d order above. If the child
wishes to play at that time, all forms must be completed, sign up fees paid, and then the child would be
added to the team roster.

Practices and Rules of Play will be governed by the Tri-County League Charter and By-Laws.

To insure complete participation and instructional attitudes the PTYF Board has adopted an amendment to
rule 15 of the TCL rules of play which states: All players must play a minimum of five (5) plays per game.

Coaches (All coaches will have voting privileges when it comes to selection of the board.)

1. All Potential coaches will be screened by the A.D. and approved by the board
2. All Potential coaches must be registered with the board and agree to abide by the decisions of league
officials.
3. Each team must have one person who will be designated by the A.D. as “Head Coach”. This person is
responsible for all matters concerning their team, its players, fans and equipment.
4. No team shall have more than four assistant coaches. One coach will be designated to see that all players
enter the game for the required amount of plays.
5. All coaches must refrain from the following actions:
a. Scold players in a loud and boisterous manner
b. Baiting officials and disputing their calls
c. Using profane language or gestures at any time while in the presence of their players
d. Smoking or consuming alcoholic drinks at any time while player are present
6. The AD has the authority to remove any coach from his position who, in the AD’s opinion, is causing injury
to a player. Injury may be physical, such as slapping a player, or emotional, such as berating or belittling a
player during practice or game. The AD has the authority to remove a coach immediately; the coach may
appeal the AD’s decision to the board. At such an appeal the AD shall have NO voting rights. In order to
overturn the AD’s decision, the board must have a two-thirds majority vote against the AD. Once a coach
is removed he/she may not coach again.
7. All coaches are required to sign rules of conduct form obtained from the AD
8. The coach must notify the equipment manager of any player who leaves the team for purpose of
equipment return.
9. The Head coach from each weight division both football and cheerleading are required to attend or send
a representative to attend the April-November board meetings without voting privileges.

Concession Committee
1. Responsible for ordering concession supplies for all home games
2. Responsible for setting up concession supplies and cleaning up concession supplies at all home games.
3. Responsible for maintaining inventory on all concession supplies
4. Communication between themselves and treasurer is a must
5. Responsible to count concession funds with Treasurer

General Rules
1. No individual awards shall be given any player for their participation in the league games. All awards will
be given on a team basis only.
2. The only post-season activities that are acceptable to the league are those that are of a group nature
3. It is very important that every adult who is connected with the league remembers that the league is for
the players. It is not a place for coaches and other adults to fulfill their fantasies. We are only here to
teach and help the players.
4. League officers will refrain from using profane language or gestures at any time while in the presence of
young people.
5. League officers will refrain from smoking or consuming alcoholic beverages at any time around players.
6. Parents are required to sign their child/children in prior to the start of their game. A child will not be
allowed to play until they have signed in with their respective parent rep.
7. Only complaint that is presented in writing or in person to the board will be recognized. Every
situation/problem has it’s own set of circumstances, thus each will be considered on a case by case basis.
8. The consequences that the board may consider for not following the rules could be any of the following:
a. Warning
b. Suspension for one week of practice and one game
c. Suspension for two weeks of practice and two games
d. Termination of position.
The board will make the final decision.

(Proper chain of command needs to be followed: Parent Rep. and Parent first. If no mutual
agreement is arranged then the board will become involved and all parties involved will sit down
and discuss the problem.)

Fees and Insurance

1. All players, board members and coaches must sign insurance waivers that will exempt the league and its
officers from responsibility for injuries. Failure to do so will result in the person being removed from
association with the league.
2. At the time of registration, each player will pay a users fee. This money will be used to offset the cost of
equipment and it eventual replacement. Any player who is unable to pay this fee will be brought to the
attention of the board and appropriate action will be taken as set forth under rule #3 of the registration
and weigh- in section of these by-laws.
3. At the time of registration, each player/cheerleader is required to sell a predetermined amount of candy
or pay a thirty dollar ($30) buy out fee per child or a total fee of sixty dollars ($60) for a family of two or
more. Hardship cases will be brought to the attention of the board and appropriate action taken.
4. Income for the organization is derived from the registration fees and fund-raisers authorized by the
board.
5. A family withdrawing child/or children from PYTF program will only be eligible for a refund of the
registration fee minus the raffle under extenuating circumstances as voted upon by the board. A family
is also eligible for a refund of the fundraiser fee as long as it is before the fundraiser has begun, and again
under extenuating circumstances and voted upon by the board. No refund will be considered after
equipment has been handed out.

Amendments
These by-laws may be amended by a 2/3 vote of the board present(must be a quorum) at any regular or
special meeting provided notice of the proposed amendment has been communicated to each member.

Rules of Order
“Robert’s Rules of Order” (newly revised) shall govern this organization in all points not provided by these by-laws.

Signed

President Brian Peruski __________________ Associate A.D. Boys Jim Iverson_______________

Athletic Director Paul McNeil___________________ Associate A.D. Girls Kelly Davies________________

Secretary Amy Lee ____________________ Senior Parent Rep Jennifer Brown_____________

Treasurer Angie Sampson________________ Public Relations Dir. Bruce Magnotti____________

Equipment Mgr. Jack Bower_____________ __

The preceding By-Laws were approved by a vote of ___8_ yes votes and ___0__ no votes 1 Absent

on _January 9, 2003____________